OLW Annual Facilities Scheduling-May 26th thru Jun 21st
Date: May 26, 2019
To: All Parish Organizations and Members
(Please alert the person responsible for scheduling any events)
From: Jim Liput – Parish Business Manager
Subject: Annual Facilities Scheduling
It is time again to begin to plan for meeting places for Parish committees, programs, and major events from July 1, 2019 through June 30, 2020. Packets of information pertaining to scheduling and set up of events have recently been mailed to those who have scheduled events in the past. Additional packets are available in the Parish Center or can be found online here. This information is self-explanatory.
Please remember that every activity (including room preparation and clean up) requiring use of any Parish property must be scheduled. All space required for the activity (gym, kitchen, hallway, etc.) must be reserved prior to use. This year we again are requesting that you submit your anticipated set up/take down requests at the same time you submit your request to use the facility.
Please review the following timeline:
- Scheduling for 2019-2020 begins May 26 and ends June 21, 2019.
- Requests received after June 21 will be held pending processing of all requests already received.
- Confirmation/conflict letters will be sent to you by July 24.
- If there is a conflict, changes to original requests are due back to Mrs. Chris Otero by July 29, 2019.
- If you submitted a change to your original request, final schedule confirmation response letters will be sent out by August 12.
- On August 12 we begin processing late requests.
- Confirmation/conflict letters to late requests (those received after June 21) will be sent out by August 19.
- Please be aware that Visitations will be scheduled before Funeral Masses in the Gathering Place and will be given first priority over any other activity. Please be aware that your activity will be relocated to another location on campus if this space is needed for a Visitation.
- Effective July 1, 2019, all evening meetings must end by 9:00 p.m. sharp.
Remember: Turn in the fully completed form(s) to the Business Office in the Parish Center by Friday, June 22, 2019. Incomplete forms will be returned.
Finally, thank you for your efforts on behalf of this parish and your cooperation with adhering to our facilities usage procedures and policies.